Halma is a FTSE 100 global group of life-saving technology companies. Our innovative products and solutions address many of the key issues facing the world today, from air quality to preventable blindness.
Halma India is Headquartered in Bengaluru with branch hubs in Mumbai, Delhi, Vadodara and Thanjavur. Halma plc is deeply committed to the India market and continues to expand it’s investment here. With over 210+ employees and 5 locations in India, Halma India expects to grow rapidly over the next 5 to 10 years.
The Accounts Executive will be responsible for handling employee reimbursements, credit card operations, vendor invoice accounting, and payment processing in line with accounting policies, internal controls, and statutory requirements. He / She will also support reconciliations, reporting, and analysis to ensure financial accuracy and risk minimization.
Responsibilities (KRAs / deliverables / job expectations)
Employee Claims & Expense Management
- Verify employee reimbursement claims through SAP Concur with supporting documents, ensure compliance with company policies, and flag deviations wherever identified.
- Process accounting entries and prepare payment batches for employee reimbursements.
- Handle end to end employee credit card operations, including transaction validation, accounting, periodic reconciliations, and timely follow-up on pending submissions and clarifications
- Track and reconcile forex expenses submitted by employees and ensure accurate accounting.
- Create and monitor employee expense provisions and ensure timely reversal/adjustments.
- Ensure timely closure of employee claims within defined TAT and retain supporting documentation.
- Verify GST compliance in employee reimbursement claims and account for eligible Input Tax Credit (ITC).
Invoice Processing & Accounting
- Process and account vendor invoices including fixed asset invoices with adequate validation and approvals.
- Account for forex purchases and encashment transactions.
- Prepare and post provisions and ensure accurate expense recognition as per accounting requirements.
Payments & Disbursement Management
- Process vendor payments and employee reimbursements in a timely manner.
- Prepare and account bank payment entries.
- Handle end to end payment cycles including verification, approvals, and control checks.
Reconciliations, Reporting & Controls
- Perform Loans & Advances (L&A) reconciliation, including ageing and balance validation, and ensure timely reporting.
- Conduct periodic reconciliations to ensure accuracy and completeness of financial records.
- Prepare TAT (Turnaround Time) reports, maintain trackers for invoices, payments, advances, and reconciliations, and monitor process efficiency.
Other Activities
- Assist in month end and year end book closure activities.
- Support audit requirements by providing necessary data, documentation, and maintaining proper audit trails.
- Support ad-hoc reporting and analysis as required.
- Act as a backup for other activities related to other finance function.
Process Improvement Initiatives
- Participate actively in process improvement initiatives.
- Support automation initiatives and ERP improvements.
- Ensure continuous improvement in turnaround time and accuracy.
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