VACANCY DETAILS :-
POST NAME - Administrator
QUALIFICATION - BBA\B.Com
PREFERRED QUALIFICATION - CA\CMA\CS\MBA\CFA
EXPERIENCE - 0 To 2 Years
LOCATION - Kolkata
JOB DESCRIPTION :-
1. Acquire a broad understanding of all the administration processes and market specifications for various markets assigned. Carry out daily processes and to handle escalations and process related query resolutions. Ensure compliance with audit requirements by performing audit checks as required by process in line with business process requirements. Understand MI requirements enough to be able to produce, analyze and interpret MI.
2. Continuously providing high quality Securities service to achieve maximum customer satisfaction within the process Service Level Agreement (SLA). To assist line management to provide efficient service enhancements while minimizing risk to HSBC and our client's clients.
3. Processing all aspects of note issuance, periodic interest and principal payments in accordance with deal documentation and established market deadlines. Maintenance ICSD positions in our capacity as Common Depositary/Common Service provider. Processing of corporate action messages for securities under administration. Maintaining client relationships and ensuring all client queries are responded to efficiently and within the agreed deadlines. Ensuring that all work is processed in accordance with the established and documented procedures governing the conventional debt business.
4. Provide Client facing Services to the processing team, which includes all aspects of note issuance, periodic interest and principal payments in accordance with deal documentation and established market deadlines. Maintenance ICSD positions in our capacity as Common Depositary/Common Service provider. Processing of corporate action messages for securities under administration. Maintaining client relationships and ensuring all client queries are responded to efficiently and within the agreed deadlines. Ensuring that all work is processed in accordance with the established and documented procedures governing the conventional debt business.
- Processing of new issues, interest and redemptions for Medium Term Notes (MTN), Euro Commercial Paper (ECP) and Euro Certificates of Deposit (ECD) through the ICSD (Euroclear & Clearstream).
- Processing of interest and redemption payments within established currency deadlines.
- Calculation and advice of interest rates based upon formulas set out in documentation.
- Maintenance of ICSD positions in all securities where HSBC is appointed as Common Depositary/Common Service Provider.
- Initiation of Corporate Action messages for all securities where HSBC is appointed as Common Depositary/Common Service Provider.
- Processing of syndicated new issues into the ICSD and payment of new issue proceeds to the Issuer.
- Reconciliation of cash and stock exceptions.
- Investigation and resolution of queries in respect of reconciliations, overdrawn accounts and client & ICSD queries relating to issuance and income.
- Processing of any queries that arise from the processing team to do with day to day operations and provide first class service to our clients.
- Monthly reporting to Bank of England for new issues and redemptions.
Phase III (Paying Agency)
- Liaise with clients, swap counterparties and issuers to ensure funding is confirmed for all Interest Payment Dates.
- Effect all payments to note holders - directly where notes are registered or indirectly via a Clearing System - in a timely manner within the established market currency deadlines, deal documentation and in accordance with credit lines set by ISV Risk Management.
- Set interest rates (where applicable) in a timely manner and communicate to all relevant external parties in accordance with the legal documentation and established market deadlines.
- Calculation of pool factors and pre-advice to Common Depository on note redemptions payable on Interest Payment Date.
- Acknowledge and respond to all client and clearing system queries within the agreed timescales.
- Establish and maintain operational relationships with peer group client contacts to ensure strong and efficient processes and open, honest dialogue.
- Effect all payments received in our capacity as Account Bank in a timely manner within the established market currency deadlines and in accordance with agreed call back procedures.
- Investigation and clearance of cash exceptions, stock exceptions and overdrawn client accounts in accordance with established procedures.
- Understand, follow and demonstrate compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business in which you are involved, specifically Internal Controls and any Compliance policy including, inter alia, the Group Compliance policy.
- Maintain HSBC Internal Control standards, including the timely implementation of internal and external audit points together with any issues raised by external regulators.
- Be aware of the Operational Risk scenario associated with your role and act in a manner that takes account of operational risk considerations.
Phase IV (Payments Processing)
- Validate instructions received from clients and ensure call back procedures are performed where applicable.
- Effect all payments in accordance with client instructions upon receipt of cleared funds and within currency deadlines. No unauthorized overdrafts will be permitted.
- Ensure payments are leaving clients account in timely manner by monitoring GPS system.
- Act on clients’ instructions to undertake FX transactions or place funds on HSBC money market deposit.
- Establish and maintain operational relationships with clients, ensuring all client queries are acknowledged and responded to within the agreed timescales.
- Perform reconciliation of all payments and investigate any overdrawn accounts or cash exceptions in accordance with established procedures.
LAST DATE FOR ONLINE APPLICATION - 17.03.2021
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