VACANCY DETAILS :-
POST NAME - Jr. Officer Accounts (GCIR)
QUALIFICATION - CA Inter/CMA Inter/ M.Com
EXPERIENCE - 3 Years
CTC - 8 To 10 LPA
LOCATION - Pilani, Rajasthan
JOB DESCRIPTION :-
The incumbent will manage and monitor the financial accounting and compliance activities related to sponsored research grants, including PFMS transactions, project-wise expenditure reconciliation,
Utilization Certificates (UCs), bank reconciliation, audit support and coordination with the PIs, GCIR, AGSRD and Accounts & Finance to ensure accurate, timely and compliant financial reporting. The detailed responsibilities are as under:
1) Management of Public Financial Management System (PFMS)
Handle end-to-end PFMS activities for sponsored research grants, ensuring accurate and timely recording of receipts and expenditure.
Ensure expenditure is correctly recorded against the appropriate project, budget head and sanctioned component in PFMS.
Coordinate with PFMS and GCIR for re-initiating failed, rejected or returned transactions and ensure their timely resolution.
2) Expenditure Verification & Compliance
Verify expenditure submitted by the PIs against sanction letters, approved project budgets, sanctioned components and applicable grant conditions.
Review project expenditure for accuracy, eligibility and compliance with funding-agency requirements.
Identify discrepancies and coordinate with PIs, GCIR and other concerned stakeholders for timely rectification.
3) Project Accounting & Reconciliation
Reconcile project-wise expenditure recorded in the Books of Accounts with PFMS statements and ERP records.
Ensure that the expenditure reported in UCs and Statements of Expenditure (SEs) matches the expenditure recorded in PFMS and ERP.
Identify excess or short utilization of funds and determine amounts requiring recovery or adjustment.
Coordinate with the concerned PIs / GCIR for recovery, adjustment or correction of project expenditure.
4) Bank Reconciliation
Prepare Bank Reconciliation Statements (BRS) for Zero Balance Subsidiary Account (ZBSA) bank accounts.
Reconcile bank transactions with ERP and accounting records, and investigate and resolve unreconciled items.
Ensure timely identification and correction of discrepancies between bank, ERP and PFMS records.
5) Coordination & Stakeholder Management
Coordinate with PIs, GCIR, AGSRD and Accounts & Finance for updating receipt break-ups and resolving project-related financial discrepancies.
Assist PIs in preparing UCs and SEs in the formats prescribed by the respective funding agencies.
Follow up with the relevant stakeholders for pending transactions, documentation, corrections and financial reporting requirements.
Provide financial information and clarification to PIs and project teams as required.
6) Records & Documentation
Maintain comprehensive project-wise records of sanction letters, fund releases, receipts, PFMS expenditure, ERP expenditure, UCs, BRS and reconciliation statements.
Maintain accurate and up-to-date financial records for all assigned sponsored research projects.
7) Audit & Compliance Support
Assist internal, statutory and funding-agency audits relating to sponsored research projects.
Provide ZBSA BRS, receipt statements, expenditure statements and other supporting documents required for audit.
Ensure that receipt and expenditure statements are properly reconciled and matched with the corresponding UCs.
Support timely closure of audit observations and provide the necessary financial records and clarifications.
8) Any other responsibility assigned by the Controlling Officer from time to time.
Last date to submit the application is October 30, 2026.
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