VACANCY DETAILS :-
The Finance Officer will be responsible for effective delivery of finance functions, ensuring consistent level of financial compliance and budget management, supporting the deputy-head of finance in day-to-day operations and coordinating with Estate supervisors in New Delhi for budget management, forecasting. Conducting monthly finance meetings with supervisors, execute accounts receivable and accounts payable operations. Also, providing support to partners at the posts.
This person would also be responsible to monitor and review of Scope of work and tender documents prepared by Estates Teams at Posts in India and make sure the language of the documents is in line with FCDO commercial policies and must reflect the requirements clearly. He/she will review the existing contracts and submit analysis on how we can achieve more efficiency from the current contracts and bring more value for money using existing resources. Extend support to the Estate supervisors in drafting of the terms of reference for the new tenders.
An ideal candidate will have a solid background in finance & procurement as well as a willingness to learn and develop, experience in budgeting and reporting is preferable.
Budget and Reporting- 60%
- The candidate will be responsible for budget amendment and forecast on Hyperion for Estates, coordinating with Estate supervisors and budget holders to ensure timely submission of inputs to the deputy-head of finance.
- Conduct meeting with the Estates supervisors and do a detailed review of the forecast for each of the activity planned by the supervisor every month considering the contract value and purchase order value as well.
- Conduct a detailed analysis of budget and forecast for the sub-heads and further into account codes every month at post level and provide inputs to the deputy-head of finance. Monitors, spend and look for opportunities to declare savings timely.
- Use Advanced excel skills to prepare smart spreadsheets for budget and forecasting.
- Consolidate and record inputs for claiming GST refunds. Ensure all purchase invoices are included across the post.
- Prepare reconciliation of credits received in BHC bank accounts and prepare debit memos/miscellaneous receipts.
- Prepare purchase orders for post vide requisitions raised and provide support to Accounts Payable Lead.
Contract Management and ensuring value for Money- 30%
- Review estate contracts and submit ideas on how we can be more efficient and generate value for money out of existing contracts.
- Conduct spends and trend analysis for vendors and submit reports on anomalies and ideas for improvements.
- Review and Monitor GPC spend across the post and identify opportunities for a single or framework contracts where usage reaches the threshold.
- Conduct Market surveys and compare the invoicing & pricing of existing goods and services are in line with ongoing market prices.
Monthly Finance Deliverables and Relationship management- 10%
- Managing relationship with OGD/PAG at the Network and conducting quarterly meetings to identify any issues they are facing.
Please note applications without (a) and (b) will not be considered.
A. Complete the Online Application Form
B. Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.
We will accept only online applications by 08th February 2023 (latest by 23:55 hours IST).
LINK FOR ONLINE APPLICATION - CLICK HERE
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